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Interlibrary Loans
FAQ and Policies


If you have not used our new Illiad system yet, you will
have to register first:

Register for an Illiad Account

If you have already registered, you can simply login to request an
Interlibrary Loan:
Request a book or article here

Interlibrary Loan (ILL) is an exclusive service provided by Sweet Briar College Library to Students, Faculty and Staff. If our campus libraries do not have an item that is needed for research, the SBC Library may be able to borrow it from another library in Virginia or elsewhere in the United States. Item such as books, copies of journal articles and sometimes audiovisual items may be borrowed from other libraries for the convenience of members of our community.

Questions?  Contact Joe Malloy, Interlibrary Loan Librarian (Ext. 6307) or Thelma Jordan, ILL Supervisor (Ext. 6309) or contact the front desk at ext. 6138.

How do I make an Interlibrary Loan request?

How fast is ILL?

What does it cost?

What can I get?

How do I know my ILL is here?

How long can I keep an ILL item?

How can I make the ILL form AutoFill or autocomplete?

Copyright info.

How do I make an Interlibrary Loan request?

Please check LION and Journal Finder before you make a request to verify that the Sweet Briar College Libraries DO NOT already own the materials that you need. 

If you have never requested an ILL through our Illiad system, you will have to register before you can make a request. Registration is easy. You may register with your Sweet Briar College email and password if you prefer.

If you have any questions about our new ILL system, scroll through the Frequently Asked Questions to become familiar with the service. If the FAQ does not answer your question, please contact Joe Malloy (x6307) or Liz Kent (x6315) for help.

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How fast can I get my materials through Interlibrary Loan?

Every effort is made by the Interlibrary Loan staff to handle each request expeditiously. However, there are inherent delays after the request leaves this library that prevent us from guaranteeing that material will be received within a specific time period. November and April are the slowest times of year for materials to arrive.

You should allow 10 - 14 days for your requests to be processed. The average turnaround time is three to five days for copies of articles and three to fourteen days for books. Borrowers are encouraged to submit ILL requests well in advance of deadlines.

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How much will an Interlibrary Loan cost?

Generally there is no cost to the borrower. However, fees are charged by some institutions. When this happens, you will be contacted for further instructions. All borrowers will be responsible for late fees and for replacement costs of lost items. The library will not process any ILL requests if the patron has overdue ILL items or charges.

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What kinds of materials may be requested?

Books, and journal articles are the most frequently loaned materials. Most lending libraries do not lend items from special collections, bound volumes of periodicals, microfiche/microfilm, or audio-visual materials, but we can sometimes borrow these items from the LION and VIVA libraries. As a last resort, we can attempt to borrow items from the Library of Congress. Book loans and copies are free from the Library of Congress but books are for library use only, with no exceptions.

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How do I know when my Interlibrary Loan item is here?

Your email account will be notified by ILLIAD when an interlibrary loan book is ready to be picked up at the Circulation Desk. Most articles will be sent directly to your ILLIAD account as a pdf. Copies of journal articles for faculty are usually sent electronically to your ILLIAD account or directly to campus mailboxes. 

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How long may I keep an Interlibrary Loan item?

Copies of articles are yours to keep. However, because of copyright regulations you need to discard the articles when you are finished with your research. Books from ILL are generally loaned to us for eight weeks with no renewal. There are some libraries that will only lend an item for two weeks. It is up to the borrower to be mindful of and honor the due date of each item as a courtesy to the lending library. Failure to return an Interlibrary Loan book when due may lead to the suspension of Interlibrary Loan priviledges.

The library will not process any ILL requests if the patron has overdue ILL items or charges.

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How can I make the ILL form AutoFill or autocomplete?

Forms will autocomplete only from WorldCat. First you must be logged into Illiad in another tab. From WorldCat, on the record of the item you wish to request, click the words "Send Request to ILLiad," next to the bright pink ILL graphic. This will autofill your ILL request in Illiad.

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Copyright Restrictions

The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a copy or other reproduction.  One of these specified conditions is that a photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research."  If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. 

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.

The U.S. Copyright laws prevent the library from borrowing within any calendar year a total of six or more copies of an article or articles published in the same periodical within five years prior to the date of the request.

Due to copyright requirements, the library cannot borrow textbooks or required readings for classes offered during the current semester.

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